How Can A Print Audit Help Your Business To Save Money

A print audit can help a business save money in several ways:

Identifying Inefficiencies: A print audit reveals how printing resources are used throughout the organisation. By pinpointing inefficiencies, such as excessive printing or the use of outdated and costly equipment, businesses can make informed decisions to streamline their printing processes.

Reducing Paper and Supply Costs: Understanding the volume and types of documents being printed allows businesses to implement strategies to reduce paper and supply costs. This might involve encouraging double-sided printing, setting default settings to black and white, or promoting digital alternatives to printing.

Optimising Printer Fleet: Assessing the condition and efficiency of printers and copiers helps businesses identify opportunities to optimise their printer fleet. This might include retiring outdated and energy-inefficient devices, consolidating devices where possible, or investing in more cost-effective and eco-friendly printing solutions.

Implementing Print Management Solutions: Print management software can be introduced based on the findings of a print audit. This software helps monitor and control printing activities, enforce printing policies, and allocate costs, contributing to better resource management and reduced expenses.

Promoting Responsible Printing Habits: Understanding user behaviour through a print audit allows businesses to educate employees about responsible printing practices. This can lead to reduced unnecessary printing, lower costs, and increased awareness of the environmental impact of printing activities.

Minimising Maintenance Costs: A print audit helps identify devices that require frequent maintenance or repairs. By addressing these issues proactively, businesses can reduce unexpected downtime, decrease maintenance costs, and extend the lifespan of their printing equipment.

Enhancing Energy Efficiency: Outdated printers and copiers can be energy hogs. Identifying and replacing such devices with more energy-efficient models can result in substantial long-term cost savings.

Negotiating Better Contracts: Armed with accurate data from a print audit, businesses can negotiate more favourable contracts with printing vendors. This can lead to lower costs for supplies, maintenance, and equipment purchases.

In summary, a print audit provides valuable insights into the printing environment, enabling businesses to make informed decisions that lead to more efficient and cost-effective printing practices.

What Happens At A Print Audit?

When you opt for a Print Audit, one of our friendly managed print experts will start by having a chat with you over the phone. During this conversation, they’ll ask about the current printing services your business uses. This is like a friendly discussion to understand your printing habits and needs.

After this, our expert will schedule a visit to your office. During the visit, they’ll take a close look at how things are running with your printers and copiers. It’s a bit like having a friendly detective for your office printing! They’ll check out the machines you’re using, see how often you’re replacing ink and paper, and ensure everything is working smoothly.

Once this office visit is complete, our expert will put together a thorough report. Think of it as a personalised guidebook for making your printing processes better. In this report, you’ll find opportunities to make your printing more efficient and, most importantly, save money. This includes tips on how to cut costs on ink, paper, and even keeping your machines in top-notch condition.

It’s all about making your printing setup work smarter, so you get the most out of it while spending less. Our expert will be there every step of the way to help you make these positive changes.

How Do I Arrange A Print Audit?

To arrange a print audit, please complete our request form. A member of our team will be in contact with you shortly to discuss the next steps.

How Much Does A Print Audit Cost?

Print Audits offered through Managed Print Experts are free of charge!

At Managed Print Experts, we understand the importance of optimizing your printing environment for efficiency and cost savings. That’s why we’re pleased to offer a complimentary Print Audit for your business.

To get started, simply fill out our request form. One of our experienced team members will be in touch with you shortly to discuss your current printing setup, challenges, and goals. During our free Print Audit, we’ll assess your existing printing processes, evaluate equipment usage, and identify opportunities for improvement.

Our goal is to provide you with valuable insights and recommendations to enhance your printing efficiency and reduce costs. There are no charges for this service – it’s our way of showcasing the benefits our managed print solutions can bring to your business.

Do you need to prepare anything for a print audit?

For a thorough assessment tailored to your organization’s needs, we kindly request the following preparations:

Floor Plans:

• Depending on the size of your organization, providing floor plans in advance will greatly assist us in planning the audit efficiently. These plans help us understand the layout and placement of printing equipment across your premises.

IT System Access (On the Day):

• To ensure a comprehensive analysis, we’ll need basic access to your IT system on the audit day. This allows us to take an electronic snapshot of your current print usage. Rest assured, our team will handle this process smoothly and with minimal disruption.

By having these preparations in place, we can conduct a seamless print audit that provides valuable insights into your printing environment. If you have any questions or concerns regarding these requirements, feel free to let us know. We’re here to make the audit process as convenient and beneficial for your organisation as possible.