Secure Printing Services
Managed Print Experts meets the rising demand for secure printing through Pull and Follow Me Printing.
In today’s digital landscape, security is a top priority for businesses. While many companies invest significant resources into protecting against external threats, such as malware and network intrusions, internal security risks are often overlooked. One area that is often neglected is secure printing.
Secure Printing with Pull and Follow Me Print Technology
Managed Print Experts meets the rising demand for secure printing through Pull and Follow Me Printing. Users can securely send print jobs and retrieve them from any network printer using authentication methods like security codes, card swipes, fingerprints, or mobile apps. This technology offers several benefits, including enhanced security, improved workflow flexibility, and significant cost savings. Managed Print UK provides secure printing solutions with a free on-site trial option.
The Risks of the Typical Printing Process
The traditional printing process poses several risks when it comes to protecting sensitive data. Imagine a scenario where an HR employee needs to print a hard copy of an employee’s personnel record. After finalising the documents at their computer workstation, the employee sends the file straight to a printer. However, the hard copy sits in the printer tray, potentially exposed to unauthorised individuals who may come across the sensitive paperwork.
This lack of control over printed documents can lead to accidental exposure of confidential information, including financial data, employee records, and client information.
Additionally, unsecured print jobs often end up abandoned or forgotten, leading to unnecessary waste and increased costs. These unclaimed prints not only result in wasted resources, such as toner and paper, but they can also pose a security risk if they contain sensitive information. It is crucial for businesses to implement secure printing solutions that address these risks and protect their data.
The Importance of Secure Printing Investments
Investing in secure printing solutions is essential for businesses for several reasons. Firstly, secure printing ensures compliance with industry regulations and legal requirements. Many organisations, such as healthcare providers and legal firms, handle sensitive information that must be safeguarded to comply with data protection laws. Failure to protect this information can lead to hefty fines and reputational damage. By implementing secure printing measures, businesses can demonstrate their commitment to data security and avoid costly penalties.
Secondly, secure printing helps reduce waste and cut costs. Abandoned print jobs contribute to unnecessary resource consumption and can be a drain on a company’s finances. With secure printing solutions in place, unclaimed prints can be deleted from the print queue before they are ever printed, eliminating wasted resources and reducing costs.
Types of Secure Printing Solutions
There are several types of secure printing solutions available that businesses can implement to protect their data. Here are some of the key options:
Basic secure printing: This solution requires users to enter a preset PIN at the printer to authorise themselves and release their print jobs. The print job remains on the server or spooler until the user arrives and enters the PIN.
Print-to-me functionality: With this solution, all printers on a network connect to the same server for print jobs. Users can visit any printer, enter a code or swipe an ID card, and retrieve their documents securely. Mobile-enabled software can also enable users to release print jobs directly from a smartphone app.
Cloud printing solutions: Cloud-based print management solutions offer enhanced document security. These solutions ensure that print jobs never leave the safety net of the company’s network, providing an additional layer of protection against unauthorised access.
Exploring Solutions Built for the Future
As technology continues to evolve, businesses need to adopt solutions that are future-proof and scalable. One such solution is Kofax ControlSuite, which offers a comprehensive set of content-aware capture, print management, and document workflow automation tools. ControlSuite provides businesses with the ability to implement secure printing measures while streamlining their printing processes.
Moreover, ControlSuite is optimised for ChromeOS, making it an ideal solution for workplaces running Chromebooks. With easy-to-configure secure printing options, businesses can ensure that every MFD in their office is a conduit for safe print operations.
The Role of Cloud Printing in Document Security
Cloud printing has gained popularity in recent years due to its convenience and flexibility. However, not all cloud printing services offer the same level of document security. It is crucial for businesses to choose a cloud printing solution that prioritises data protection.
One example of a secure cloud printing solution is Microsoft’s Universal Print, which integrates seamlessly with Kofax ControlSuite. Universal Print provides businesses with the ability to take control of their printing environment while ensuring the security of their documents. By leveraging cloud print management solutions like Universal Print and ControlSuite, businesses can enhance document security without compromising convenience.
Begin Secure Printing Today
Secure printing is an essential aspect of protecting sensitive data within a business. By implementing secure printing solutions, businesses can comply with regulations, reduce waste, and safeguard their information from unauthorised access. Whether through basic secure printing, print-to-me functionality, or cloud printing solutions, organisations can take proactive steps to protect their data and ensure the integrity of their printing processes. Investing in secure printing measures is not only a sound business decision, but it also demonstrates a commitment to data security and customer trust.